Present: Chair: The Town Mayor, Mrs C E M Chambers
Councillors: Messrs E Baldwin, N Cannings, F W Higgins, R Hill, D Hoyle, S Millard, P Rigley
Borough Councillor Mrs B M Hoyle

Mrs Hoyle mentioned some comments made in connection with the Council’s deliberations about the future of the Car Park but had nothing to report on Borough Council activities - which are very quiet in this pre-election period (for the whole of the Metropolitan Borough Council).

There was no Police Report
There were no members of the Public present

Three Councillors, Mrs Chambers and Messrs Hill and Hoyle, had indicated their willingness to accept the Office of Town Mayor and Mrs Chambers and Cllr Higgins requested that a ballot be taken. The results were as follows:

1st Ballot: Cllr. Chambers 2 votes, Cllr. Hill 3 votes, Cllr Hoyle 3 votes. In accordance with Standing orders Mrs Chambers stood down from the second ballot

2nd Ballot: Cllr Hill 4 votes, Cllr. Hoyle 3 votes, 1 unmarked voting paper. Cllr. Hill was therefore declared Town Mayor for 2004/5 and will now complete the

Acceptance of Office Declaration. Mrs Chambers then presented the Chain of Office to

Cllr. Hill who took the Chair for the remainder of the Meeting.

Cllr Higgins then expressed thanks on behalf of the Council to Mrs Chambers for all

her hard work and the contribution she had made during her two periods of office as

Town Mayor and Mrs Chambers thanked him.

Cllr Higgins then suggested an addition to the Council’s Standing Orders in connection

with the procedures for future elections of Town Mayor and Deputy Town Mayor. In

accordance with the same Standing Orders this will be tabled on the Agenda for the

next Council Meeting and full details will be sent to members with the papers for the

meeting.

Councillors had attended the funeral service the previous day of Cllr. Peter Marrison

and stood in silence for one minute as a mark of respect for his contributions to local

affairs, both as a Councillor and active member of many other organisations. A letter

of condolence had already been sent to Mrs Marrison. It was agreed that a Council

vacancy be declared and procedures commence to have this filled.

None received - all Councillors were present.

3. Election of Deputy Chair and Appointment of Committees, Sub-Committees and

Representatives

Only Cllr Millard had indicated a willingness to accept the position of Deputy Town Mayor and he was duly elected on the proposal of Cllr. Higgins seconded by Cllr. Chambers.

Please see Appendix A to these Minutes for the list of Committees and their Members

and those elected to represent the Council on other bodies.

4. Minutes of Annual Meeting of Electors

The Minutes of the Meeting held on the 27th April 2004 had been circulated and

were unanimously accepted on the proposal of Cllr. Millard and seconded by

Cllr. Higgins.

5. Matters arising

There were no matters arising.

6. Minutes of Council Meetings

The Minutes of the Council Meetings on the 27th April and 5th May 2004 were

unanimously approved on the proposal of Cllr. Chambers seconded by Cllr. Higgins.

Community First had investigated the storm-damaged tree in the car park and found it

diseased and necessary for immediate removal. This Council was responsible for the

removal which will cost about £250. The report on the weather-vane on the

Buttercross is still awaited. There has been no response to our advertisement for a

"Summer Attendant" but the arrangements with the existing attendants appear to be

working well. SYPTE advise that they are unable to provide exact replicas of the seats

removed from the bus shelter but will provide examples of what they can offer. Other

matters are dealt with under the various Agenda headings.

8. Finance

(a) Income and Expenditure Statement as at 30th April 2004

The figures for the first month of the financial year - modest and in line with

budget - had been circulated and were accepted.

(b) Accounts for payment

Cllr. Hill declared an interest in the payment to Eastfield Enterprises for the repair

and renovation of the Pump at the Buttercross and took no part in this part of the

meeting.

Please see Appendix B to these minutes

9. Reports from Committees/Representatives

(a) Pavilion & Sports Management - the Committee has not met formally for some

time - all decisions being taken in full Council Meetings. However the Clerk

itemised recent plumbing repairs which had needed immediate authorisation and his

actions were confirmed. It was agreed that Mr Beamish be approached to act as

the Council’s appointed Electrician and a quotation sought for some lighting

alterations covering the Pavilion veranda facing the car park.

Remedial work to the grassed area of the recreation Ground started this week and

we are informed that both football pitches will be operative for the 2004/5 season.

(b) Planning - Cllr Hill declared an interest in application 04/2525/P/FUL and took

no part in the discussion regarding this application.

Please see Appendix B for responses to all Planning Applications.

(c) Tickhill in Bloom - Summer bedding plants had been delivered earlier in the

day and will be planted out in the coming weeks.

(d) Advisory - The Minutes of the Meeting held on the 4th May had been distributed

and the various points raised were noted and taken into consideration in actions

taken by the Council under other Agenda items. Cllr. Cannings will be the Chair of

this Committee whose next meeting is on 6th July.

(e) YLCA - The next meeting of the South Yorkshire Branch will be held in June for

which Agendas have already been distributed.

(f) D.M.B.C. Parish Councils Joint Consultative Committee

Cllr. Higgins had been unable to attend the meeting held earlier today because of

the need to take delivery of the Tickhill in Bloom flowers.

Notes taken at last week’s Public Meeting were distributed. The poor attendance

was discussed. A further Public Meeting is to be held on 20th July and much more

publicity is being arranged in order to try to attract a wider more representative

audience.

The next meeting is to be held at Braithwell on 9th June and notice have been posted.

In the light of recent experiences a further letter is to be sent to DMBC about removal

of residual debris after the main elements of fly-tipping have been removed.

DMBC Highways are to be written to deploring the state of minor roads in Tickhill

and the apparent lack of action until safety is impaired. The Council will also write

(again) to formally criticise the new road lay out at the entrance to the Mill Dam area

off Westgate.

There was no Police Report earlier in the evening and no matters were raised to be

brought to their attention.

The Steering Group continue to let us see their Minutes from which it is evident that

almost all the initial stages have been completed - only the agreed actions are now to

be followed through.

Please see Appendix B to these Minutes

Please see Appendix A to these Minutes - the next Meeting will be held on 22nd

June 2004 at The Pavilion, Tithes Lane at 7.00pm